Event Planning Cheat Sheet
Event Planning with Figaro
Section titled “Event Planning with Figaro”Birthdays, holidays, dinner parties — keep all the details organized so you can actually enjoy the event.
Party Planning Lists
Section titled “Party Planning Lists”Create a list for Emma's birthday partyAdd send invites, order cake, buy decorations, plan games to Emma's birthday partyWhat's on my Emma's birthday party list?Guest Lists
Section titled “Guest Lists”Create a guest list for dinner partyAdd Smith family, the Johnsons, Mike and Sarah to dinner party guest listRemember that Johnson is vegetarianRemember Sarah is allergic to nutsShopping & Supplies
Section titled “Shopping & Supplies”Create a party supplies listAdd plates, napkins, balloons, candles to party suppliesAdd cake from Costco, ice cream, juice boxes to party suppliesEvent Reminders
Section titled “Event Reminders”Remind me 2 weeks before the party to send invitationsRemind me 3 days before to order the cakeRemind me the day before to pick up the cakeRemind me at 2pm on party day to start setupQuick Lists for Events
Section titled “Quick Lists for Events”| List | What to text |
|---|---|
| Party planning | Create a [event name] list |
| Guest list | Create a [event] guest list |
| Menu | Create a [event] menu list |
| Supplies | Create a party supplies list |
Countdown Reminders
Section titled “Countdown Reminders”For a big event:
Remind me 1 month before the wedding to finalize cateringRemind me 2 weeks before to confirm RSVP countRemind me 1 week before to do final walkthroughRemind me 2 days before to pick up dressRemind me the day before to set up venueMemory for Events
Section titled “Memory for Events”Remember Emma's birthday is June 15Remember Mom likes chocolate cakeRemember the party venue is Sunshine Park, Shelter BRemember we reserved the shelter from 2-5pmSample Birthday Party Planning
Section titled “Sample Birthday Party Planning”3 weeks before
Section titled “3 weeks before”Create a list for Jake's 7th birthdayAdd decide theme, book venue, make guest list to Jake's birthday2 weeks before
Section titled “2 weeks before”Add send invitations, plan activities, order cake to Jake's birthdayRemind me in 3 days to check RSVPs1 week before
Section titled “1 week before”Add buy decorations, plan food, get party favors to Jake's birthdayWhat's on my Jake's birthday list?Day before
Section titled “Day before”Remind me at 4pm to pick up cakeRemind me at 6pm to pack party suppliesDay of
Section titled “Day of”Remind me at 1pm to head to the venue for setupPro Tips
Section titled “Pro Tips”1. Delegate with lists
Section titled “1. Delegate with lists”Share specific tasks:
Add Mike: bring cooler, Sarah: bring chips to potluck assignments2. Menu planning
Section titled “2. Menu planning”Create a party menu listAdd appetizers: veggie tray, chips and dip; main: pizza; dessert: cake to party menu3. Post-party
Section titled “3. Post-party”Remind me Monday to send thank you notesRemind me tomorrow to return rented items4. Annual events
Section titled “4. Annual events”Remind me next November 1 to start planning ThanksgivingRemind me December 1 to plan holiday partyHoliday Planning
Section titled “Holiday Planning”Thanksgiving
Section titled “Thanksgiving”Create a Thanksgiving listAdd order turkey, plan sides, invite family to ThanksgivingChristmas/Holidays
Section titled “Christmas/Holidays”Create a holiday gift listAdd Mom: scarf, Dad: book, Kids: toys to holiday giftsNew Year’s
Section titled “New Year’s”Create a New Year's party listAdd champagne, appetizers, playlist, decorations to New Year's party